Auto updating date in excel. Insert the current date and time in a cell.



Auto updating date in excel

Auto updating date in excel

When you type something like that in a cell, Microsoft Excel knows you are entering a date and automatically applies the date format to that cell. Quite often, Excel formats the newly inserted date according to your Windows default date settings , but sometimes it may leave it exactly as you typed. The most obvious visual indication that Excel has recognized the date you've entered is its right-alignment in a cell as opposed to left-aligned text values.

If Excel has failed to recognize your input as a date and you see it left-justified in a cell, try inserting a date in some other format close to your default short or long date formats. For more details, please see How to change the date format in Excel. If a date you've entered displays as a number of pound signs in a cell, most likely the cell is not wide enough to fit the entire date. To fix this, double-click the right border of the column to auto fit the date, or drag the right border to set the desired column width.

If this does not help, please check other Excel date format troubleshooting tips. Inserting today's date and current time in Excel In Microsoft Excel, you can input the current date and time either as a static or dynamic value.

Shortcuts to enter today date in Excel as a timestamp To begin with, let's define what timestamp is. Timestamping is entering a "static date" that won't change with the course of time or when the spreadsheet is recalculated. Insert an automatically updatable today's date and current time If you want to input today's date in Excel that will always remain up to date, use one of the following Excel date functions: When using the Excel date functions, please keep in mind that: The returned date and time are not refreshed continuously, they are updated only when the spreadsheet is re-opened or re-calculated, or when a macro containing the function is run.

The functions take the current date and time from your computer's system clock. Anyway, here goes the formula… Let's say you have a list of items in column A, and as soon as a certain item is shipped, you enter "Yes" in the Delivery column, which is column B. Once "Yes" is in there, you want to have the current date and time automatically inserted in the same row in column C as a static unchangeable time stamp. To do this, we are going to use the following nested IF formula with circular references in the second IF function: In the above formula, the first IF function checks cell B2 for the word "Yes" or any other text you supply to the formula , and if the specified text is there, it runs the second IF function, otherwise returns an empty string.

And the second IF is a circular formula that makes the NOW function return the current day and time if C2 doesn't have a value in it already, thus saving all existing time stamps.

If instead of checking for any specific word, you want the timestamp to appear when you put anything in the specified cell that could be any number, text or date , then have the first IF function to check for a non-empty cell, like this: For this Excel circular formula to work, you should allow iterative calculations in your worksheet.

Also, please keep in mind that there are many reasons not to use circular references in Excel , and if you decide to utilize this solution in your worksheets, it's on your own risk. How to auto populate dates in Excel If you need to insert dates in a range of cells, you can let Excel "auto date" a column or row by using the AutoFill feature.

Auto fill a date series that increases by one day To automatically fill a column or row with an incrementing date series that increases by one day, you use Excel's AutoFill feature in the usual way: Enter your initial date in the first cell. Click on the cell with the first date to select it, and then drag the fill handle across or down the cells where you want Excel to add dates.

The fill handle is a small green square that appears at the bottom-right corner when you select a cell or a range of cells in Excel, as shown in the screenshot below. Auto fill weekdays, months or years There are two ways to automatically populate the selected range of cells with weekdays, months or years. You can use the Excel AutoFill options as described above. When the range is populated with sequential dates, click the AutoFill Options icon and select the option you want: Another way is to enter your first date, select that cell, click the right mouse button and drag the fill handle down the cells you want to auto fill with dates, and then release it.

When you do, Excel displays a context menu and you select the appropriate option from it. Auto insert every 2nd, 3rd or Nth day If you've tried a second solution described above, you probably noticed a whole lot more Excel auto date options the fill handle provides.

One of them is inserting every 2nd, 3rd, 4th, etc. Let's try this now: Add the first date in some cell. Select that cell, right-click on the fill handle, drag it down or across several cells, and then release. In the context menu, click Series. In the Series dialog box, choose the appropriate Date unit and enter the Step value. How to inset random dates in Excel Regrettably, Microsoft Excel does not provide an option to enter random dates automatically.

You simply select a range of cells where you want to autofill dates in a random order, and switch to the Random Generator's pane where you specify: Start and End date; What days to add - weekdays, weekends or both; To add only unique dates, check the Unique values Then you click the Generate button, and have the selected range populated with random dates.

Apart from dates, the Random Generator add-in can auto fill your worksheets with numbers, Boolean vales and custom lists. ABBlogSpo Insert a date in Excel via a drop-down calendar Date Picker If you are setting up a spreadsheet for other users, and want to make sure they enter dates right, it may be a good idea to insert a drop-down calendar in a worksheet.

If you are using a bit version of Excel, you can use Microsoft's Date Picker control. For the detailed instructions, please see How to insert calendar in Excel Date Picker control. If you are using a bit version of Excel , Excel , Microsoft's Date Picker control won't do.

In this case, consider using one of the third-party calendars, for example our own one: For more options, please see third-party drop-down calendars for Excel. This is how you insert date in Excel. I am hopeful these date entering techniques, shortcuts, functions and Excel auto date features have proved useful to you. Anyway, thank you for reading!

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Auto updating date in excel

When you type something like that in a cell, Microsoft Excel knows you are entering a date and automatically applies the date format to that cell. Quite often, Excel formats the newly inserted date according to your Windows default date settings , but sometimes it may leave it exactly as you typed. The most obvious visual indication that Excel has recognized the date you've entered is its right-alignment in a cell as opposed to left-aligned text values.

If Excel has failed to recognize your input as a date and you see it left-justified in a cell, try inserting a date in some other format close to your default short or long date formats. For more details, please see How to change the date format in Excel. If a date you've entered displays as a number of pound signs in a cell, most likely the cell is not wide enough to fit the entire date.

To fix this, double-click the right border of the column to auto fit the date, or drag the right border to set the desired column width. If this does not help, please check other Excel date format troubleshooting tips. Inserting today's date and current time in Excel In Microsoft Excel, you can input the current date and time either as a static or dynamic value.

Shortcuts to enter today date in Excel as a timestamp To begin with, let's define what timestamp is. Timestamping is entering a "static date" that won't change with the course of time or when the spreadsheet is recalculated.

Insert an automatically updatable today's date and current time If you want to input today's date in Excel that will always remain up to date, use one of the following Excel date functions: When using the Excel date functions, please keep in mind that: The returned date and time are not refreshed continuously, they are updated only when the spreadsheet is re-opened or re-calculated, or when a macro containing the function is run.

The functions take the current date and time from your computer's system clock. Anyway, here goes the formula… Let's say you have a list of items in column A, and as soon as a certain item is shipped, you enter "Yes" in the Delivery column, which is column B. Once "Yes" is in there, you want to have the current date and time automatically inserted in the same row in column C as a static unchangeable time stamp. To do this, we are going to use the following nested IF formula with circular references in the second IF function: In the above formula, the first IF function checks cell B2 for the word "Yes" or any other text you supply to the formula , and if the specified text is there, it runs the second IF function, otherwise returns an empty string.

And the second IF is a circular formula that makes the NOW function return the current day and time if C2 doesn't have a value in it already, thus saving all existing time stamps. If instead of checking for any specific word, you want the timestamp to appear when you put anything in the specified cell that could be any number, text or date , then have the first IF function to check for a non-empty cell, like this: For this Excel circular formula to work, you should allow iterative calculations in your worksheet.

Also, please keep in mind that there are many reasons not to use circular references in Excel , and if you decide to utilize this solution in your worksheets, it's on your own risk. How to auto populate dates in Excel If you need to insert dates in a range of cells, you can let Excel "auto date" a column or row by using the AutoFill feature. Auto fill a date series that increases by one day To automatically fill a column or row with an incrementing date series that increases by one day, you use Excel's AutoFill feature in the usual way: Enter your initial date in the first cell.

Click on the cell with the first date to select it, and then drag the fill handle across or down the cells where you want Excel to add dates. The fill handle is a small green square that appears at the bottom-right corner when you select a cell or a range of cells in Excel, as shown in the screenshot below. Auto fill weekdays, months or years There are two ways to automatically populate the selected range of cells with weekdays, months or years.

You can use the Excel AutoFill options as described above. When the range is populated with sequential dates, click the AutoFill Options icon and select the option you want: Another way is to enter your first date, select that cell, click the right mouse button and drag the fill handle down the cells you want to auto fill with dates, and then release it. When you do, Excel displays a context menu and you select the appropriate option from it.

Auto insert every 2nd, 3rd or Nth day If you've tried a second solution described above, you probably noticed a whole lot more Excel auto date options the fill handle provides. One of them is inserting every 2nd, 3rd, 4th, etc.

Let's try this now: Add the first date in some cell. Select that cell, right-click on the fill handle, drag it down or across several cells, and then release. In the context menu, click Series. In the Series dialog box, choose the appropriate Date unit and enter the Step value. How to inset random dates in Excel Regrettably, Microsoft Excel does not provide an option to enter random dates automatically.

You simply select a range of cells where you want to autofill dates in a random order, and switch to the Random Generator's pane where you specify: Start and End date; What days to add - weekdays, weekends or both; To add only unique dates, check the Unique values Then you click the Generate button, and have the selected range populated with random dates.

Apart from dates, the Random Generator add-in can auto fill your worksheets with numbers, Boolean vales and custom lists. ABBlogSpo Insert a date in Excel via a drop-down calendar Date Picker If you are setting up a spreadsheet for other users, and want to make sure they enter dates right, it may be a good idea to insert a drop-down calendar in a worksheet. If you are using a bit version of Excel, you can use Microsoft's Date Picker control.

For the detailed instructions, please see How to insert calendar in Excel Date Picker control. If you are using a bit version of Excel , Excel , Microsoft's Date Picker control won't do. In this case, consider using one of the third-party calendars, for example our own one: For more options, please see third-party drop-down calendars for Excel.

This is how you insert date in Excel. I am hopeful these date entering techniques, shortcuts, functions and Excel auto date features have proved useful to you.

Anyway, thank you for reading!

Auto updating date in excel

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2 Comments

  1. For the detailed instructions, please see How to insert calendar in Excel Date Picker control.

  2. How to auto populate dates in Excel If you need to insert dates in a range of cells, you can let Excel "auto date" a column or row by using the AutoFill feature.

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