Word print without updating fields. Updating Fields Automatically.



Word print without updating fields

Word print without updating fields

He wants that filename to automatically update every time he saves the document, or at least when he uses "Save As" to create a new file. He would prefer it to just do it automatically. Historically, Word was developed with the understanding that your documents would eventually be printed. This was before the days of doing most tasks online, electronically. One of the artifacts related to this historical understanding is that Word doesn't update fields until you go to print. Thus, fields are not updated when you do other tasks, such as saving or using Save As.

With this understanding in mind, there are a couple of things you can do. First is to trick Word into thinking you are printing. Before doing this "tricking," however, you'll want to follow these steps: Display the Word Options dialog box.

In Word click the Office button and then click Word Options. In Word and later versions, display the File tab of the ribbon and then click Options. At the left of the dialog box click Display. The Display options of the Word Options dialog box. Make sure the Update Fields Before Printing check box is selected. Click Advanced at the left side of the dialog box. Scroll down until you see the Print section.

The print settings in the Word Options dialog box. Click on OK to save your changes. This displays the Print dialog box Word or the printing options later versions of Word. Once you are to this point, the fields in the document should be updated because Word is anticipating that you are going to print. You can press Esc or click the Home tab of the ribbon to abandon printing, and you should note that all the fields in your document are updated. You could also use a macro to perform these tasks.

The following macro doesn't change the settings in the Word Options dialog box, but it does perform just enough of the printing sequence that it tricks Word into updating the fields. This approach bypasses any trickery and, instead, steps through each of the "stories" in a document and updates any fields found in those stories.

A "story" is best viewed as a layer in your document. The main document is one story, headers and footers another, graphics another, and so on. There are actually two macros used in this approach; you would run the UpdateAllFields macro in order to start the updating process. It would seem that Microsoft could easily add such a capability, but even with many years under the bridge, Word still lacks such a capability.

If you would like to see Microsoft add the capability, you can visit their UserVoice forum and vote for such a capability: WordTips is your source for cost-effective Microsoft Word training. Microsoft Word is the most popular word processing software in the world. This tip applies to Microsoft Word , , , and Author Bio Allen Wyatt With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. Learn more about Allen Discover More Understanding Strikethrough Formatting The strikethrough text feature in Word can be used as part of your document or to indicate that changes have been made to Discover More Direction Arrows Confused What do you do if you open a document, only to find that the arrow keys don't work the way that they should?

Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word Spend more time working and less time trying to figure it all out!

Check out Word For Dummies today! This tip shows how you can use the You can then reference those captions from within your document. Discover More Adding a Dynamic Total in Your Document You can use a few bookmarks and an equation field to add a dynamic total anywhere in your document. Once in place, you Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe.

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Word print without updating fields

He wants that filename to automatically update every time he saves the document, or at least when he uses "Save As" to create a new file. He would prefer it to just do it automatically. Historically, Word was developed with the understanding that your documents would eventually be printed. This was before the days of doing most tasks online, electronically.

One of the artifacts related to this historical understanding is that Word doesn't update fields until you go to print. Thus, fields are not updated when you do other tasks, such as saving or using Save As. With this understanding in mind, there are a couple of things you can do. First is to trick Word into thinking you are printing. Before doing this "tricking," however, you'll want to follow these steps: Display the Word Options dialog box.

In Word click the Office button and then click Word Options. In Word and later versions, display the File tab of the ribbon and then click Options. At the left of the dialog box click Display. The Display options of the Word Options dialog box. Make sure the Update Fields Before Printing check box is selected. Click Advanced at the left side of the dialog box.

Scroll down until you see the Print section. The print settings in the Word Options dialog box. Click on OK to save your changes. This displays the Print dialog box Word or the printing options later versions of Word. Once you are to this point, the fields in the document should be updated because Word is anticipating that you are going to print. You can press Esc or click the Home tab of the ribbon to abandon printing, and you should note that all the fields in your document are updated.

You could also use a macro to perform these tasks. The following macro doesn't change the settings in the Word Options dialog box, but it does perform just enough of the printing sequence that it tricks Word into updating the fields.

This approach bypasses any trickery and, instead, steps through each of the "stories" in a document and updates any fields found in those stories. A "story" is best viewed as a layer in your document. The main document is one story, headers and footers another, graphics another, and so on. There are actually two macros used in this approach; you would run the UpdateAllFields macro in order to start the updating process.

It would seem that Microsoft could easily add such a capability, but even with many years under the bridge, Word still lacks such a capability. If you would like to see Microsoft add the capability, you can visit their UserVoice forum and vote for such a capability: WordTips is your source for cost-effective Microsoft Word training. Microsoft Word is the most popular word processing software in the world.

This tip applies to Microsoft Word , , , and Author Bio Allen Wyatt With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. Learn more about Allen Discover More Understanding Strikethrough Formatting The strikethrough text feature in Word can be used as part of your document or to indicate that changes have been made to Discover More Direction Arrows Confused What do you do if you open a document, only to find that the arrow keys don't work the way that they should?

Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word Spend more time working and less time trying to figure it all out! Check out Word For Dummies today! This tip shows how you can use the You can then reference those captions from within your document.

Discover More Adding a Dynamic Total in Your Document You can use a few bookmarks and an equation field to add a dynamic total anywhere in your document. Once in place, you Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe.

Word print without updating fields

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3 Comments

  1. Display the Word Options dialog box. It would seem that Microsoft could easily add such a capability, but even with many years under the bridge, Word still lacks such a capability.

  2. This tip applies to Microsoft Word , , , and WordTips is your source for cost-effective Microsoft Word training.

  3. The only downside to this, however, is that other fields won't be automatically updated either. Thus, fields are not updated when you do other tasks, such as saving or using Save As.

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